AI infrastructure for modern dentistry
Clinic Pilot
The Future of Dental Practices is Automated.
AI automation for dental practices
Turn Missed Calls Into Booked Appointments
AI-powered automation that grows your dental practice on autopilot — 24/7 patient engagement, fewer no-shows, more 5-star reviews.
PIPEDA-compliant
24-hour setup
Cancel anytime
Works with any phone systemSMS-firstLive in 24 hoursNo contractsCancel anytime
The missed-call problem
Every missed call has a price.
The patient who hangs up doesn't leave a voicemail — they call the clinic down the street.
30%
of calls to dental offices go unanswered
Mostly during patient hours — exactly when the front desk is busiest.
ClinicPilot texts back every one of them, in seconds.
85%
of patients prefer texting over calling
Phone calls interrupt. Texts get read.
We meet your patients where they already are.
24/7
evenings, weekends and holidays
Dental emergencies don't keep office hours.
Your practice replies instantly, around the clock.
Figures from published industry research. In your demo, we'll pull your own missed-call numbers instead.
Do the math
What missed calls cost you
Drag the sliders to match your practice. In your demo, we'll pull the same number from your own records.
8
$900
Assumes ~70% of missed calls end up booking elsewhere — the industry-typical figure. Adjust the sliders and the math follows.
Walking out the door every year
≈ $262,080
You'd keep ≈ $257,292 with ClinicPilot ProPro costs $4,788/yr
Rough estimate for illustration. We'll model your real missed-call data — and show you the recoverable cases — in the demo.
What it does
Your front desk, on call 24/7
Five automations, one phone number. Each one works quietly in the background while your team does what they do best.
- 01
Missed-call auto-reply
A patient calls after hours, hears it ring, hangs up. Seconds later they get a text from your number — hours, a booking link, and a promise someone will follow up.
- 02
Appointment reminders
Confirmations and reminders before every visit. One tap to confirm, one tap to reschedule — your no-show list shrinks instead of your front desk's patience.
- 03
AI FAQ chatbot
Hours, pricing, insurance, directions — answered in seconds, in plain language. If a message sounds urgent, your team is alerted immediately.
- 04
Review requests
A thank-you text after each visit, then a one-tap link to leave a Google review. Happy patients become your best advertising.
- 05
Patient recall
Haven't seen a patient in six months? They get a friendly rebooking nudge. Quiet revenue walks back in the door.
BrightSmile Dental
Replies instantly
Today · 7:42 PM
Hi! Do you do teeth whitening?
Hi Maya! We do 😊 Whitening starts at $299. Want me to check next week's openings?
Yes please — after 5 pm if possible
You're booked: Tuesday, 5:40 pm with Dr. Chen. Reply C to confirm or R to reschedule.
C
Confirmed ✅ See you Tuesday, Maya! — BrightSmile
Try it — this is the product.
Live demo with scripted replies, no real patient data. Every script is written with you before launch.
How it works
From first call to live in 24 hours.
No six-week onboarding project. You book a demo, we do the setup, your patients never notice the difference — except that someone always answers.
Day 001
Book a 15-minute demo
We look at your phone system, calendar, and biggest leak — usually missed calls. You'll see exactly how ClinicPilot would run at your clinic.
Day 102
We connect & customize
Phone system, calendar, and every script — written in your voice, approved by you. Most practices approve the first draft.
Day 203
Go live
Flip the switch and watch the first missed call get answered. We monitor the first weeks alongside you.
Plays well with the tools you already use
JaneDentrixClearDentOpen DentalTracker
Connections vary by system — we'll confirm yours on the demo.
Your options
Why clinics don't just hire someone
A receptionist can't be everywhere. An answering service can't book. ClinicPilot does both — for less than either.
| ClinicPilotfrom $199/mo | Extra hire | Answering service | |
|---|---|---|---|
| Responds to every missed call | In seconds | —Voicemail | —Sometimes — next day |
| Books appointments directly | Into your calendar | During office hours | —Call-back only |
| Available 24/7 | Including holidays | —No | Answering only |
| Reminders & recall | Automatic | —Manual | —No |
| Collects Google reviews | After every visit | —Manual | —No |
| Setup | 24 hours | —Weeks to hire & train | —Days to weeks |
| Monthly cost | $199 – $399 | —$3,500+ (salary) | —$250 – $800 + per-call |
Costs are industry-typical and vary by region — for illustration, not a quote.
Pricing
Two plans. One recovered no-show pays for it.
Month to month, no contracts. Prices in Canadian dollars.
Starter
$199CAD / month
For clinics that want missed calls and reviews handled.
- Missed-call auto-reply
- Review requests after every visit
- Works with your existing phone system
- Email support
Most clinics choose this
Pro
$399CAD / month
For clinics that want the whole front desk automated.
- Everything in Starter
- AI FAQ chatbot with emergency alerts
- Appointment reminders
- Patient recall
- Priority support
- Monthly performance report
One-time setup: $499 CAD. Onboarding, customization, and integration with your existing systems — included. Cancel anytime, no questions asked.
From the clinics
Owners stop thinking about missed calls.
Sample quotes shown for illustration — we'll replace these with your real clinics as they come onboard.
We stopped missing evening calls the day it went live. Two new patients had booked before we opened the next morning.
“The review requests alone paid for it. Our Google rating went from 4.2 to 4.8 in three months — without asking a single patient.”
“Setup took one afternoon, and the scripts sound like my front desk wrote them — because they did.”
A note from the founder
I kept watching the same thing happen: a clinic misses a call at 7 pm, the patient books with the clinic down the street, and nobody notices until the month-end report.
So I built the tool I'd want my own dentist to use. No agency retainer, no growth-hacking playbook, no handing you off to a junior account manager after the sale. You work with me — and the software does the work.
We're onboarding our first Canadian clinics now. Early partners get locked-in pricing and direct access to the person who built the thing.
— The founder, ClinicPilot
Questions
The things clinics always ask.
Straight answers — the same ones we'd give you on the phone.
Something else on your mind? Email us — a human replies.
Book a demo
See it on your own phone number.
Fifteen minutes. No slide deck. We'll walk through a real conversation on a number you recognize — and show you where your missed calls are going today.
- What a patient experiences, live
- Your missed-call numbers, pulled before the call
- A plan for going live in 24 hours
Prefer email? hello@clinic-pilot.ca